CAM Standing Orders
Revised 9/05
Standing Orders will be grouped in the following categories:
A
= Administrative, R = Recruitment,
G = Gatherings, P = Publications,
T = Treasury
Administrative
A membership directory should be published annually. (5/78, 2/03, revised 6/05)
Unless a roll-call vote or secret ballot is taken, a simple 'pass' or 'fail' notation in the minutes will be sufficient unless the vote is unanimous, which should be noted in the minutes. (7/79, 2/03)
Roberts Rules of Order are adopted for ExComm meetings. (10/82, 2/03)
The scribe shall supply approved minutes of the ExComm meeting to the editor, who may edit them for publication. (11/82, amended 1/95, 2/03)
The scribe prepares minutes of ExComm meetings and distributes them to all ExComm members at least three days prior to the next ExComm meeting. (1/83, amended 11/88, 2/03)
Regular ExComm meetings should be scheduled two months in advance. (5/83, 2/03)
Attendance of elected and appointed officers as well as that of visitors should be noted in the minutes; arrivals and departures need only be noted when an elected member has missed a vote. (6/83, 2/03)
The post of Corresponding Secretary is created. The duties of the office do not include being stenographer for other officers, but do include sending out notes for ExComm when requested. Examples of such notes are those of thanks, congratulations, condolences, etc. (11/84, revised 6/05)
The Loc-Sec will update National Office as needed for roster distribution per current NO distribution standards. (12/85, revised 2/95, 2/03)
Area coordinators are authorized. (4/87)
Use of the membership list for commercial ventures is prohibited, and people wishing to reach our membership are urged to consider advertising in the Mencinnatian. (10/87, amended 11/88)
The Local Secretary may use the term 'Chair' or president when he/she feels appropriate. (4/96, 2/03)
At Ex-Comm Meetings, the agenda may be amended as requested. (8/97)
Officers shall be provided by Ex Comm with copies of appropriate publications, Standing Orders and By Laws. (8/05)
Recruitment
The position of Welcoming/Recruiting Officer is established to develop a program for welcoming new members and introducing them to the local group activities. The new position of Publicity Officer is established to develop a program for increasing awareness of Mensa in the Greater Cincinnati Area. (11/70, amended 1/95)
Materials related to the Gifted Children program may be included in the membership packets. (10/81)
The Welcoming/Recruiting coordinator is authorized at his/her discretion to issue Mensabucks to prospective members. (8/85, amended 11/88, revised 6/05)
The position of Financial Aid Coordinator is re-established. Requests for dues assistance may be made to the FAC. A check made payable to American Mensa shall be issued to the recipient of financial assistance to be sent in with the membership renewal form. (4/03, amended 6/05)
The Monthly Gathering for April and October each year shall be a 'New Member Meet and Greet'. (6/05)
Gatherings
Monthly Gatherings (MG's) will not be held in any month in which we host a Regional Gathering. (9/95, amended 3/03)
To offset the cost of refreshments, the usual charge to CAM events in private homes will be $3.00 per person, collected at the discretion of the host. (12/80, amended 12/83, amended 1/95 and 6/05)
Where smoking is permitted, there will be 'smoking' and 'no smoking' areas marked at monthly gatherings. (1/82, amended 1/85, amended 1/95)
Guests should arrive at functions accompanied by a member. (6/82, amended 11/88)
The Speaker Seeker is instructed that, whenever possible, sites for MG's should not be concentrated in any one geographical area. (3/83, amended 3/03, revised 6/05)
CAM will pay for the dinner of each MG speaker and one guest. (6/83, amended 3/03, revised 6/05)
No one except the host or ExComm may cancel a scheduled event. (8/83, amended 2/95)
Publications
The Mencinnatian is authorized to accept and run paid advertising, subject to the following:
1. Total ad volume in any one issue shall not exceed 70% of total copy volume. (postal regulations, updated 7/05)
2. Total ad revenue shall not exceed printing costs. (postal regulations)
3. The Editor and Treasurer may adjust rates annually based on total publication costs. (4/05)
4. Both display and classified ads are authorized.
5. The Editor or designee of the newsletter is authorized to solicit advertising, taking Post Office regulations into consideration. (7/79, amended 11/88 amended 1/95)
Newsletter ads may run concurrently on the Website. (7/05)
Testing dates will be included in the Mencinnatian calendar of events. (12/78)
The rate for Mencinnatian subscriptions, limited to non-local Mensa members, is $7 per year. (1/83, amended 11/88, amended 1/95 and 8/05)
The Editor and the Webmaster are encouraged to participate in the Publication Recognition Program. (8/05)
An online mailing list is authorized for transmission of local group information to members. The group is intended for event information and updates, as well as dissemination of pertinent information. The group will be moderated by an appointee of Ex Comm, and is restricted to members of Mensa. (05/02, revised 02/03, 09/05)
Treasury
An adequate balance should be maintained in all accounts between RGs to minimize account maintenance charges. (2/84, amended 2/95, 3/03)
Checks may be signed by either the CAM Treasurer or the Loc Sec. (12/84, amended 7/05)
The CAM Treasurer is also designated the groups 'Financial Secretary' for the purpose of signing corporate resolutions. (12/84)
The RG Chair and/or RG Treasurer may sign checks on the RG accounts. (12/84, revised 7/05)
Reimbursement is authorized upon request for an extra telephone listing for CAM at (513) 731-2889. (1/85, amended 2/95)
Rental of a post office box is authorized. (1/85, amended 11/88, amended 2/95, 3/03)
The Treasurer shall reimburse expenses reasonably incurred by officers for the group's benefit in carrying out the officer's duties, if a request is submitted to the Treasurer within six months of the expenditure with appropriate documentation. (10/86, revised 7/05)
No person may sign a check payable to him/herself. (9/87)
CAM shall evaluate the success of the RG in January of each year and set aside scholarship funds for the following year's awards, to be placed in an 18 month CD. (8/04)